A dense wall of stone and brick city buildings in late sun, seen from across the street

Tender foundTender foundSwitchgear replacement for a water utility. Matches your scope and licences.Closes in 24 daysInvoice sentInvoice sentPay application checked against the contract and sent to the client portal.Due in 30 daysMonthly report readyMonthly report readyMargin, cash and pipeline for every job, pulled from the books and written up for the partners.ReportingLicence renewedLicence renewedState registration renewed two weeks before it lapsed. Certificate filed.ComplianceContract reviewedContract reviewedPayment terms, retainage and change-order clauses flagged before signing.ContractsDaily report filedDaily report filedCrew hours, photos and one delay captured on site, linked to the next invoice.Field recordsBond letter requestedBond letter requestedSurety asked for a bid bond so the tender can go out on time.Waiting on suretyTimesheets reconciledTimesheets reconciledHours matched to jobs and cost codes, exceptions flagged, ready for payroll.PayrollPermit submittedPermit submittedApplication, drawings and fees lodged with the city. Inspection booked.PermitsPayment receivedPayment receivedRetainage released after two follow-ups. Matched to the job and closed.Collections

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Public2Portals2GCs2Subs2RFQs1

GC invitation9d$610kSchool addition

Supplier portal23d$2.1MSubstation upkeep

Subcontract12d$880kData hall switchgear

Private RFQ7d$340kStandby generator

Public tender14d$1.4M92% fitPump station controls

Public tender31d$520kStreet lighting

Supplier portal18d$1.1MChiller plant

GC invitation5d$290kWarehouse fit-out

Subcontract26d$760kDepot solar canopy

Invitation to TenderCounty Water District · 212 pages

County Water DistrictPurchasing DivisionITT PS-2611

Invitation to Tender

Pump Station Controls Upgrade

Tenders close on November 14, 2026 at 2:00 PM and are received only through the District's eProcurement portal.

7.2 Returnable documents. Each tenderer shall submit:

Form of Tender (Form CW-7), signed
Technical proposal, no more than 20 pages
Commercial proposal and priced schedule
Bid bond for 10% of the tender sum

7.3 Evaluation. 60% technical, 40% price.

Priced ScheduleSchedule 3 · $1,384,200

Estimate_PS-2611.xlsxSheet 1

ItemDescriptionQtyUnitAmount

1.01Mobilisation and site set-up1LS48,500

2.01MV switchboards, supply and install2ea428,000

2.02PLC panels and SCADA integration1LS296,400

3.01Power and control cabling2,400m150,000

3.02Instrumentation and testing1LS118,700

4.01Outage planning and commissioning1LS172,600

5.01Overheads and profit1LS170,000

Tender sum1,384,200

Technical ProposalSchedule 2 · 14 pages

Your Firm, Inc.

Technical Proposal

1. Understanding of the Works

Replace two medium-voltage switchboards and the station's PLC controls while the pumps stay in service.

2. Method Statement

Two planned outages of 36 hours each, with temporary generation on standby and switching under a permit-to-work.

3. Programme

Design

Procurement

Installation

Commissioning

Weeks 1–24

Commercial ProposalSchedule 4 · 3 pages

Your Firm, Inc.

Commercial Proposal

Price summary

Lump sum, per Schedule 3$1,384,200.00Provisional sumsIncludedBid bond10%

Payment terms

Monthly against measured progress, net 30 days, 5% retainage released at completion.

Assumptions and exclusions

Outages are scheduled by the District.
Civil works to the switch room are excluded.
Rates are fixed to completion; valid 90 days.

Form of TenderSchedule 1 · Form CW-7

County Water DistrictPurchasing DivisionContract PS-2611

Form of Tender

To: The General Manager, County Water District

We, Your Firm, Inc., having examined the Conditions of Contract, Specification, Drawings and Addenda Nos. 1 and 2, offer to execute and complete the Works for the sum of one million, three hundred eighty-four thousand, two hundred dollars ($1,384,200.00).
We enclose a bid bond for 10% of the tender sum and will hold this tender open for 90 days.

SignedDate11/13/2026CapacityPresident, for and on behalf of the Bidder

Submit response · eProcurement×Inbox · bids@yourfirm.com×+

procurement.waterdistrict.gov/bids/PS-2611/ebid?step=4

County Water DistrictPurchasing Division · Vendor PortalSigned in as Your firm | Log out

PS-2611 · Pump Station Controls Upgrade

Due: 11/14/2026 02:00 PMStatus: OpenType: RFP

1. Response Files
2. Line Items
3. Review
4. Submit

Document	Req.	File	Uploaded
Form of Tender (CW-7)	Yes	Form_of_Tender_signed.pdf	11/13 10:31 AM
Technical Proposal	Yes	Technical_Proposal.pdf	11/13 10:33 AM
Price Schedule	Yes	Price_Schedule.xlsx	11/13 10:34 AM
Bid Bond (10%)	Yes	Bid_Bond.pdf	11/13 10:35 AM

I certify this eBid is complete and binding on the bidder.« BackSubmit eBid

Your eBid has been received. Confirmation PS2611-0147 · 11/13/2026 10:42:07 AM

Find the workBuild the estimateWrite technical proposalWrite commercial proposalUpload bond letterSign the form of tenderSubmit on the portal

Win work

Bids and proposals

Finds the work worth bidding, puts the package together and sends it in on time.

Licences2Permits1Registrations2Certifications1

Contractor licenceState licensing boardNeeded

State licensing boardContractor licence

Licensee: Your Firm, Inc.
No.: CL-4471-0283
Expires: 12/31/2028

Renewed to 2028

Electrical licenceElectrical examinersNeeded

Electrical examinersElectrical licence

Licensee: Your Firm, Inc.
No.: EC-20931
Expires: 10/31/2027

Permit to operateEnvironmental agencyNeeded

Environmental agencyPermit to OperateAir quality · PTO-26-1182Valid to 06/30/2028

Vendor registrationCounty procurementNeeded

County procurementRegistrationVendor no. V-55120Valid to 11/2027

Registered Nov 24

Good standingSecretary of StateNeeded

Secretary of StateGood StandingCertificate · Your Firm, Inc.Report filed 03/2026

Small business certificationState procurement officeNeeded

State procurementSmall businessCertified · No. SB-30418Valid to 11/2029

Certified Nov 26

State Licensing BoardContractor Licensing DivisionCL-4471-0283

Contractor Licence

This certifies that

Your Firm, Inc.

is licensed as an electrical and mechanical contractor, classification unlimited, in accordance with the Contractors' Licensing Act.

IssuedNov 21, 2026Valid toDec 31, 2028

Registrar

Renewed

Everything you need to operate, held and current.

Find what you needApply and renewFile with each officeUpload what you haveSign and pay $485

Stay licensed

Permits and licences

Gets the licences, registrations and certifications you need to operate, files and pays for them, and renews them before they lapse.

Tender papers4 documents

Insurance4 documents1 due Jan 31

Training certificates5 documents

Policies3 documents

When does our vehicle insurance run out?

Reading Insurance · 4 documents

March 14, 2027Your vehicle insurance ends then. The renewal notice comes 60 days before.

PDFVehicle insurance.pdfInsurance · page 1

Policy period 03/15/2026 to 03/14/2027

Public liability.pdfForm of tender.pdfWorking at height.pdfVehicle insurance.pdfSafety policy.docxIMG_2231.jpgTo sort

Know your firm

Documents and knowledge

Every paper filed where it belongs, in one place the whole firm can ask. Answers come from your own records, with the page they came from.

Pay application 6Sent Nov 1

Depot roof replacement

To the regional transit authority · period to Oct 31

Strip the old roof100%$38,400

Insulation and membrane70%$61,250

Rooflights40%$9,800

Change order 2, drainage$4,650

Retainage held, 5%−$5,705

Due this period$108,395

Followed up Nov 30 · they scheduled it for Dec 3

Received Dec 3 · matched in your books

Paid

Inbox12 messages

Accounts payable11:47 AMRe: Pay application 6, due today

Thanks. It's approved and scheduled for payment on Dec 3.

Site office10:12 AMDaily report, Nov 30

Crew of six on the roof. Membrane laid on bays 3 and 4, rooflight kerbs set out.

Surety deskYesterdayBid bond for tender PS-2611

The bond for the pump station tender is attached, signed and sealed.

Accounts payableNov 1Pay application 6 received

We have received pay application 6 and it is with the project manager.

APAccounts payablePay application 6 receivedTo: BillingNov 1, 2026, 3:18 PM

Hello,

We have received pay application 6 for the depot roof replacement and it is with the project manager for approval.

Accounts payable

APAccounts payableRe: Pay application 6, due todayTo: BillingToday, 11:47 AM

Thanks. It's approved and scheduled for payment on Dec 3.

Accounts payable

On Nov 30, 2026, at 9:02 AM, Billing <billing@yourfirm.com> wrote:

Hello, a reminder that pay application 6 for the depot roof replacement, $108,395, falls due today…

Pay application 6, due today

To:Accounts payable

Cc:Project manager

Subject:Pay application 6, due today

From:Billing – billing@yourfirm.com⌄

Hello,

A reminder that pay application 6 for the depot roof replacement, $108,395, falls due today. The site diaries and photos for the period are attached.

Could you let us know the payment date? Thank you.

PDFPay application 6.pdfPDFSite record, Oct.pdf

Billing
Your firm

Build from the site recordFollow up on day 30Approve and sendMatch the payment

Get paid

Invoicing

Invoices that are right the first time, followed up until paid and matched in your books.

Built to be trusted with the work.

The workers act like your best operator would: they finish what they start, show their working, and never send anything that needs a person without one.

Runs on its ownWorkers pick up the work as it arrives and carry it through, day and night, without being prompted.

Hands you only what needs a personSignatures, approvals and judgement calls come to your team early, with everything needed to decide.

Works in your toolsEmail, client portals, accounting, drives and spreadsheets. Nothing new for your people to learn.

Adapts to how you runIt learns your formats, your clients and your way of doing things, and gets sharper with every job.

Every action on the recordSee what was done, when and why. Nothing leaves the building without the audit trail behind it.

Private by defaultYour work stays yours. Each firm’s records are kept apart, and only your team can see them.

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24/7

Workers run day and night, weekends and holidays included

How the workers run

worker is all it takes to start, on the work that is leaking most

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kinds of work to start with: bids, permits, documents and invoicing

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new tools for your team to learn. The workers use the ones you have

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new workers US construction must find in 2026 alone. Hiring will not keep up

Associated Builders and Contractors

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Contractors and tradesGeneral, specialty, electrical, mechanical, civil.

Engineering and technical servicesDesign, commissioning, testing and inspection.

Energy and infrastructurePower, grid, pipeline, water and telecoms.

Facilities and maintenanceRecurring service contracts across many sites.

Environmental and field servicesSurveys, remediation and site work.

Industrial servicesFabrication, installation and turnaround.

A city avenue at sunset between tall buildings

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AI workers formodern services firms.

A worker for every partof the back office.

Invitation to Tender

Technical Proposal

1. Understanding of the Works

2. Method Statement

3. Programme

Commercial Proposal

Price summary

Payment terms

Assumptions and exclusions

Form of Tender

PS-2611 · Pump Station Controls Upgrade

Bids and proposals

Contractor Licence

Permits and licences

Documents and knowledge

Depot roof replacement

Invoicing

Built to be trusted with the work.

From our customers.Operations, at scale.

Run a better firmwith Spawnlabs

For firms that win work and deliver it in the real world.

Give the long-running workto workers that never stop.

AI workers for
modern services firms.

A worker for every part
of the back office.

From our customers.
Operations, at scale.

Run a better firm
with Spawnlabs

Give the long-running work
to workers that never stop.